PF Return Filing Demystified: A Comprehensive Guide

In a bid to instill a culture of savings and provide retirement benefits for employees, the Provident Fund (PF) was introduced as a social security system. Both employers and employees contribute to the PF fund monthly, with withdrawals allowed only during the tenure of employment, except under specific circumstances.

Employers with PF registration are required to file monthly PF returns, due by the 25th of each month. This guide delves into the various forms employed in PF return filing, emphasizing the streamlined process through the Unified Portal.

Form 2: Declaration and Nomination

• Part A:
  • Nominates recipients of the EPF balance in the event of the account holder's demise.
  • Requires details such as name, address, relationship with the subscriber, and guardian details (if the nominee is a minor).
  • Must be signed or bear a thumb impression.
• Part B:
  • Reiterates details from Part A and includes information on members eligible for children/widow pension.
  • Requires a duly signed section or a thumb impression.

Form 5: Monthly Report for Newly Enrolled Employees

Form 5 is a monthly report detailing employees newly enrolled in the provident fund scheme. Information includes organization details, employee account numbers, names, dates of birth, and track records. The employer must file and stamp the form with the date of filing.

Form 10: Monthly Report for Ceased Employees

Form 10 provides details of employees who cease to be part of the scheme in a given month. Information includes account numbers, names, dates of leaving service, and reasons for leaving. The form must be filed and stamped by the employer with the filing date.

Form 12A: Monthly Payment Details

Form 12A is a report detailing the payment contributions made to each employee's account in a specific month.

Annual PF Return Filing:

Annual returns are to be filed by April 30th each year, utilizing the following forms:

• Form 3A:
  • Month-wise contribution details to the EPF and Employee Pension Fund.
  • Includes subscriber details, establishment information, and contribution specifics.
  • Requires the employer's signature and seal.
• Form 6A:
  • A consolidated annual contribution statement providing details for each member.
  • Includes account numbers, member names, wages, contributions, and remarks.
  • Requires a breakdown of contributions, administrative charges, and aggregate contributors.

Mastering the art of PF return filing ensures adherence to regulations and fosters financial security for employees. With a user-friendly Unified Portal, employers can seamlessly navigate the process and contribute to the welfare of their workforce.